Project Detail:

The Information Technology Administrative Assistant is responsible for providing support to the Director, Information Technology, and IT department in managing CASES day-to-day IT systems and networks. This position requires a talent who is extremely well organized and adept at communicating both verbally and in writing with stakeholders across the organization and outside the organization.

Responsibilities:

• Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements

• Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes

• Manage vendor invoices and work closely with the finance department to ensure they are paid accurately and on time. • Escalate issues to management

• Serve as an administrator for all tasks within the department including recording minutes, arranging schedules of events, proof-read documents, etc.

• Regular attendance and punctuality

• Manage procurement of inventory including documenting all equipment assigned to staff members

• Potential need to work flexible hours and be available to respond on short notice

• Responsible for Hiring process

• Responsible about writing JD and announce for requested positions

• Search for talented, ability to recruit new resources

• Handle main finance tasks and Salary recording, transfers, Expenses, claims, revenues and Purchases

• Act as a point of contact for our company and vendors

• Supporting regular office operations

• Screening phone calls and scheduling internal meetings

• Managing and keeping database of projects

• Providing monthly reports with workflow analysis, Shift Rosters and Invoice preparation.

• Coordinate with Payroll Specialist on resolving all salaries issues.

Qualifications

• 3-5 years’ experience in a similar role, including project coordination or company administration experience, basic finance knowledge

• Experience reporting directly to executive level staff

• Familiarity with IT terms and specifications an asset

• Demonstrated ability to function effectively and with great attention to detail while managing multiple tasks

• Demonstrated ability to work well both independently and as a member of a team

• Excellent oral and written communication skills

• Ability to handle sensitive information with a strict level of confidentiality

• Ability to adhere to defined processes and procedures and suggest improvements

• Knowledge and proficiency with Microsoft Office 365

• BA or BS degree required